Printable President Binder · For PTA, PTO & Booster Club Presidents

Nobody hands a new president a manual. So here is one.

You inherit a group chat, some passwords that don't work, and a year that already has dates in it. These are the 28 pages for the rest of it: your first month, your whole year, your board, your events, and what you leave for whoever comes next.

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Instant digital download · Printable and fillable, both files · Everything in one purchase

See the pages

Every page, before you buy

Fifteen seconds, all 28 pages. Nothing held back for the listing.

President binder cover and first 30 days page
The cover, and the page you open first.
Your first 30 days as president checklist page
Ten things worth doing before the school year swallows you.
Notes for the next president and handover checklist pages
The pages the next president will actually thank you for.

What's inside

28 pages. Named, so you can tell.

Start here

Your First 30 Days: ten things worth doing before the year starts moving, with why each one matters. Then What You Own, and What You Don't, because the second column is where presidents burn out.

Your year

A year at a glance, one line per month, and a month by month plan for August through June so you see what's coming before it arrives.

Your board

An officers and chairs roster with the school side too, check-in questions written separately for your treasurer, secretary and vice president, and a first meeting with your principal page.

Meetings

A board meeting agenda form to fill in and send before the meeting, and a decisions and follow-ups log so every job leaves the room with a name and a date on it.

Events & volunteers

An event planning sheet, a countdown from six weeks out to the day after, a volunteer sign-up, and a debrief page next year's chair will treasure.

Accounts & handover

Where Things Live: every account, where it is, and who can get in, without ever asking you to write down a password. Plus vendors, notes for the next president, and a handover checklist with signature lines.

What is deliberately not in it

There is no money log, no budget worksheet, and no cash count sheets. Those belong to your treasurer, not to you. What is in here is the president's side of the money: ask for a report every month, and ask to hear about reimbursement problems early. If your group needs the money forms, the Treasurer Binder is built to match this one page for page, and the Secretary Kit covers the minutes.

And the page nobody hands you

New to the job? There is a one-page Getting Started as President guide: the handover checklist, your first month, what the job is not, and what your treasurer wishes you would do. Read it free here, no purchase and no email needed.

You get two files

A printable PDF you write on by hand, and a fillable PDF you can type straight into, with checkboxes you tick on screen. Type your organization's name straight onto the cover. Same 28 pages either way, and you get both in the one purchase.

Why this one

You can tell what you're getting

Most listings for this job show you a pretty cover and a page count. You buy, you download, and you find out. This one shows every page in the video above and names every page below, so there is nothing to find out.

It works for a PTA or a PTO. A PTA is chartered through National PTA and pays dues up the chain. A PTO is independent and sets its own rules. Where the two genuinely differ, the page says so. It works for a booster club or any parent group too.

It expects your group to be different. Roles vary, so the roster tells you to cross out what you don't have and add what you do. Teacher appreciation isn't locked to one week, because it isn't.

It's cheap on ink. Color only lives in the thin headers, so it prints fine in black and white. US Letter, built for home printers.

There is no premium version. All 28 pages, both files, one purchase. Nothing is hiding behind a second checkout.

How it works

Yours in about a minute

1

Buy it on Etsy

Both files download right away. Nothing ships.

2

Print it once

The whole thing, plus nine agendas and a stack of event planning sheets.

3

Start on page four

Cut out a spine label, slide it in any binder, and begin.

Questions

President questions, answered

The pages the job actually runs on: a first 30 days list, a what you own and what you don't page, a year at a glance, a month by month plan from August through June, an officers and chairs roster, check-in questions for your treasurer, secretary and vice president, a first meeting with your principal page, a board meeting agenda form, a decisions and follow-ups log, event planning and countdown and debrief sheets, a volunteer sign-up, an accounts page, a vendor list, and the handover pages for the next president.
Both, and you get both files. One is a printable PDF with real writing room. The other is a fillable PDF you can type straight into, with checkboxes you tick on screen and the organization name right on the cover. Use whichever suits the page, or print the filled one.
Yes. A PTA is a chartered member of National PTA, so members pay dues and a portion goes to state and national, and it follows PTA bylaws. A PTO is independent with no national affiliation and sets its own rules. Where the two genuinely differ, the page says so. It also works for a booster club or any parent group.
No, deliberately. There is no money log, no budget worksheet, and no cash count sheets, because those are the treasurer's job and not the president's. What is in here is what a president does with money: ask for a monthly report and hear about reimbursement problems early. If you need the money forms, the Treasurer Binder in the same shop is built to match this one.
No. Color only lives in the thin headers, so it prints fine in black and white on a home printer. US Letter size, no laminator and no cutting machine needed.
Yes. All 28 pages, in both the printable and the fillable file. There is no premium version hiding pages behind a second purchase.

Ready for the year to feel handled?

Instant download · Questions first? Email me. I'm a real person and I answer.

Get the President Binder on Etsy →

Wish it did something it doesn't? Tell me what's missing. Those emails decide what I build next.

Running the whole board? The Treasurer Binder and the Secretary Kit are the same design, built to sit beside this one.